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• Concur Travel is the online booking tool for UC employees to make travel arrangements. Visitors and students should contact the sponsoring deparment for further guidance regarding their individual travel arrangements.
• Concur Travel Help or beginning January 7, 2023 call Fox World Travel at 888-209-7881 or 773-693-1908
• Setting up a Conference – The University’s designated travel agency can help you with group rates and meeting room reservations in the Chicago area or elsewhere.

Travel Agencies
Fox World Travel

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Reservations may be made via the telephone, by email, or via the GEMS/Concur Self-Service On-Line Booking Tool.  

• Best practice:  Use the self-service GEMS/Concur booking tool to make new simple, point-to-point airline reservations and for all car rental and hotel reservation (unless you are attending an event or conference where rooms have been blocked).
• For agent-assisted telephone reservations: The best practice is to call a travel counselor, (888)-209-7881, (773)-693-1908, to assist with all new international, and complex, multi-leg journeys, or to make changes to existing reservations.
• For email reservations requests, contact Fox at uchicago@foxworldtravel.com
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• Meeting/Conference Service Support – Fox World Travel can help you with group airline rates and meeting room reservations in the Chicago area or elsewhere. Call Monday-Friday, 7:00am-7:30pm, (888)-209-7881 or (773)-693-1908, or by email at meetings-incentives@foxworldtravel.com

University of Chicago Preferred Travel Agency  Fox World Travel, Inc.

Discount Programs Available for UChicago Business Travel
The University has negotiated  airline, hotel, livery and car rental discounts only available through our Preferred Travel Agency, Fox World Travel.

Fly America Act
The Fly America Act affects which airlines you are allowed to utilize when traveling on U.S. federal grants and contracts. Recent international treaties referred to as "Open Skies Agreements" provide a limited exception to the Fly America Act. In the United States-European Union Open Skies Agreement, travelers may use a U.S. flag airline or any European Union (EU) airline when traveling from the United States to EU countries. The following link Fly America Act provides updated information on the federal regulation.

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• Southwest Airlines
• United Airlines

Car Rentals

• Enterprise Rent-A-Car
• National Car Rental
• Car Sharing Programs
• Zipcar

Hotel Accommodations

The University has negotiated  preferred relationships with hotels located in the Chicagoland area and around the world to offer discounted sleeping room rates, complimentary amenities and meeting space options.

Reservations can be booked via the self-service Concur booking tool, 免费pc翻墙 or by calling the University’s Preferred Travel Agency, Fox World Travel, (888)-209-7881 or (773)-693-1908.

If calling the hotel directly to book your reservations, please request "The University of Chicago rate" to receive the discounted rate and access to special amenities where offered.

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• Worldwide Hotel Discount Program

Livery Service

• Livery Rate Sheet
• Crown Cars & Limo
• Fellowship Fleet Limo
• Pontarelli Group
• Smart Cars, Inc.
• Windy City Limo

Before you depart, review information on topics such as staying connected in a foreign country, hotel safety and commuting by car.

• Helpful Websites for International Travel
• Helpful Information for Travel to Beijing
• Helpful Information for Travel to India
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• Passport and Visa Assistance
  
   
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  UChicago Traveler is a secure website for students, faculty, and staff to register University-related international travel plans and contact information. The registry allows the University of Chicago to better assist its students, faculty, and staff overseas, including in emergencies or times of crisis.
  
  Once registered, you'll automatically be enrolled in the University's International Travel Emergency Assistance Program, as well as receive links for international travel information and policies, details about the University's overseas centers, and our Alumni clubs around the world.
  
   
• Emergency Assistance When Traveling Abroad
  International SOS Card The University partners with 免费pc翻墙 to provide assistance services to faculty, students and staff traveling overseas on University sponsored travel. ISOS can assist in the event of a life threatening medical emergency, natural disaster or political unrest. Please note coverage is not meant to cover non-life threatening medical emergencies. You need to be prepared to pay for non-covered services. ISOS can also assist you if you need information on local medical facilities, lose your medication, or need emergency translation or interpreter services for medical or security concerns. Always carry the ISOS ID card (printable copy above) with you while traveling internationally. In the event you are unable to access electronic devices you will need the account number to access services. You can download the mobile phone application (http://www.internationalsos.com/assistance-app). Call collect if necessary. The Risk Management website contains additional information.

University travel can be paid for by using the GEMS Card, by acquiring an advance or via personal funds. If personal funds are used, employees must seek reimbursement via the GEMS System.

Travel for all non-employees should be reported through the ePayment system. Employee travel must be reported through the GEMS system.

• 1202 Travel Policies and Procedures
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